What is the Fax2Mail service?
All Africa Fax2Mail is your Internet fax machine. It allows you to:
- Receive Faxes by E-mail - Free
- Send Faxes by E-mail - From 29c for the 1st page and 40c per 30 seconds thereafter.
- Cut Costs - Save up to 70% or more on most national faxes and up to 25% on international faxes and save on ink & paper.
- Work Smart - Finally manage your e-mail and faxes in one place.
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How does it work?
Use your regular e-mail program to:
Receive Faxes:
You'll receive a fax number that you can supply to the relevant people. When they send a fax to this number, it arrives in your mailbox just like any other e-mail. You can view faxes with an image viewer that comes with your Windows operating system.
Send Faxes:
We'll show you how to address an e-mail to any fax number. You attach the document you want to fax to the e-mail, and then send the message as a regular e-mail. It arrives at the receiving end as a fax.
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What advantages does this service hold?
How do you and your clients benefit from receiving / sending faxes via our Fax2Mail service?
- Cost Savings!!!
- Speed of the internet (Approximately 70% faster than Telkom)
- Availability ( line is never engaged)
- Confidentiality
- Fax machine is never jammed
- If the server is down, the faxes will queue
- Multiple page documents are quicker to send
- Incoming faxes at NO cost to receiver - not even line rentals!
- Save on paper by saving directly on disc
- No time wasted with staff walking around delivering faxes and standing around at fax machines
- Save time on bulk faxing
- You can receive faxes via e-mail wherever you are in the country or world
- All the other benefits of e-mail
Operational Costs & Overheads Comparison (based on local Fax2Mail pricing)
Sending a Fax:
- The cost to send a fax the legacy way is as follow:
- Cost to print a four page Word Document:
R2.00 - R2.80 per page: = minimum R8.00*
- Duration for fax machine to send a fax (Destination: e.g. Cape Town.):
Average 2 pages per minute. = 2 minutes @ R1.00/minute.
- Total minimum cost:
- R10.00 for a four-page document OR R5.00 for a 2-page document.
* Printing cost is calculated at cost of paper + toner + service contract on printer and fax machine. Figures were obtained from printer and fax machine companies, e.g. Minolta, Canon, etc.
Compared with Fax2Mail:
- R0.78 (incl.) for the first minute and 39c(incl.) for every 30second intervals thereafter at four pages = R1.56 compared to R10.00
OR
- R0.78 (incl.) for 2 pages compared to R5.00.
AVERAGE COST SAVING ON OPERATIONAL COST = 75%
Receiving a Fax:
- The cost to receive a fax the legacy way: R0.80 - R1.20 per page.
- Distribute to 5 other persons @ 15c a copy on photocopier.
- Total cost minimum R1.55*
* Figures were obtained from printer and fax machine companies, e.g. Minolta, Canon, etc.
Compared with Fax2Mail:
- Received Pages are charged at 0c per page.
- Distribution to other persons is for free as it’s done electronically.
- Total cost saving 100% NOT even taking the cost of the fax line into consideration.
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How do I receive faxes?
When you activate your Fax2Mail account, you will receive a special telephone number – for example, 0866711111. It's a unique number - only you will receive faxes sent to that number.
You can give your unique Fax2Mail fax number to anyone who wants to send you a fax. They will send their fax in the normal way, using a fax machine. Their fax will arrive in your e-mail.
Receiving it by e-mail:
When a fax is sent to you, you will receive an e-mail in your inbox. Remember, you don't need a special e-mail program to receive Fax2Mail faxes – you can use your regular e-mail program.
How to view a Fax2Mail fax:
A Fax2Mail message that arrives in your e-mail mailbox will contain an attachment (a file that is attached to the e-mail message). The attachment contains the actual fax.
To view the actual fax, simply place your mouse pointer on the attachment and double-click on it using your left mouse button. It should then be displayed on your screen.
Now you can print the fax, if you wish. You could also e-mail it to someone else, or save it to a disk and have it printed out somewhere else.
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How do I send faxes?
Only 5 easy steps to send a fax!
To send a fax, go to your e-mail program and open a new, blank e-mail message.
In the "To:" box, where you enter your recipient's e-mail address, type in:
Country + Area Code Fax Number @vax.co.za
For example:
27115555555@vax.co.za [To Johannesburg, South Africa]
44205555555@vax.co.za [To London, United Kingdom]
NOTE: You can only add 1 recipient in your “To:” box! per fax.
Tips:
Don't insert any spaces in a Fax2Mail address.
For faxes in SA, always use the country code (27) and area code, even for same-city faxes.
The "0" at the beginning of an area code falls away – so Johannesburg is 2711, Pretoria is 2712, Cape Town is 2721, Durban is 2731, Bloemfontein is 2751, and 086 becomes 86.
Next to "Subject:", leave blank. If you want to write a fax cover page, write it in the e-mail body (the actual message area).
Attach the document you want to fax. (In Outlook Express, click the paper-clip icon on the toolbar, browse for the document file, and click the Attach button. )
Make sure you are connected to the Internet and then click the "Send" icon.
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What are the supported document formats for this service?
Supported Document Types
While most Microsoft Office document types are supported, it is recommended that faxes are sent in PDF format to ensure that all layouts and fonts are maintained.
Should you require a PDF program, please visit www.cutepdf.com, or www.adobe.com for free downloads.
Documents Supported
• Microsoft Office:
o Word
o Excel spreadsheets.
o PowerPoint Presentations (PPT) (not PowerPoint Presentation Shows (PPS))
o Note Pad
o Any ‘Office’ compatible Documents
• Fonts:
o Customised Fonts to be submitted for addition to our server
• Images:
o Gif (not animation Gif)
o Tiff 3 (Fax format)
o Jpeg
o Bmp
• PDF documents
• HTML documents
Documents & Formats NOT Supported:
• No Scripts
• No Audio or Video
• AVI
• MPG
• AU
• VBS
• VOX
• EXE
• DAT
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